Welcome to Summit Trekkers. By accessing or using our website, you agree to comply with and be bound by the following terms and conditions.
Acceptance of Terms
By using our website, you accept these terms and conditions in full. If you disagree with any parts of these terms, you must not use our website.
Use of Website
- Republish material from this website
- Sell, rent, or sub-license material from the website
- Reproduce, duplicate, or copy material from the website for commercial purposes.
Advance Booking and Payments
To embark on an adventure with Summit Trekkers, you must secure your bookings 3 months in advance ahead (we do not mean we won’t accept instant bookings). This period allows for thorough preparation, ensuring safety and satisfaction of the clients. At the time of reservation, you must pay at least 50% of the total package cost, which will be used to accommodation (hotels, teahouses) and transportation (drive/flights) reservations, hiring/preparing guides and porters, and other necessary procedures for the successful adventures that lie ahead. The final remaining 50% can be paid upon your arrival in Nepal, before your adventure commencent.
Cancellation
We understand that plans can change, making it necessary to cancel a booked trip. Summit Trekkers’ cancellation policy is designed to account for the expenses related to personnel and resources once allocated. Please carefully review the following clauses:
(i) Cancellation 30 days Prior to Departure: If you cancel your trip 30 days or more before the scheduled departure from your country:
- A cancellation fee of 30% of the total trip amount will be applied.
- The remaining amount will be refunded after deducting the processing transfer fee.
- Alternatively, you can choose to retain the refundable amount as a credit for a future trip to Nepal.
(ii) Cancellation 1 Week Prior to Departure: If you cancel your trip between 30 days and 1 week before the scheduled departure from your country:
- A cancellation fee of 50% of the trip amount will be applied.
- The remaining amount will be refunded as per clause (i).
Zero Refund After the Adventure Commencement: Zero refund will be issued once the adventure begins, even for unused services (e.g. early trek completion) or portion of the adventure, and also for the incomplete trips due to various unforeseen circumstances.
Client’s Travel Insurance Requirement
Clients must obtain comprehensive travel insurance (covering up to 6,000m/19,685 ft as an adventure activity) before departure, covering medical expenses, both air and land evacuation, and search and rescue operations. Due to the inherent risks of trekking and expedition activities, especially in high-altitude environments, we highly recommend policies that include helicopter evacuation, trip cancellation, personal belongings lost/theft, and personal accident coverage.
Summit Trekkers will collect and store client insurance details to facilitate necessary actions during emergencies. In the event of a rescue, we will coordinate with the relevant services and manage the required documentation. However, Summit Trekkers assumes no liability for any costs, losses, or expenses not covered by the client’s insurance policy. The client remains responsible for any uncovered costs.
Clients should be aware that air/land evacuation services may be unsuitable, limited or unavailable in certain Himalayan regions. While Summit Trekkers will provide support within the scope of local regulations, the client bears ultimate responsibility for their safety and well-being during the trip.
Equipment and Gear Usage
If Summit Trekkers provides any materials, gear, or equipment—whether owned by the company or sourced from third parties—the client is required to return these items to the designated company representative at the end of the trip, expedition, or trek. Any damage to the equipment must be compensated by the client at a rate determined by the company.